The Property Coordinator at York provides administrative support and is responsible for monitoring the valuable equipment and hardware that is used for College operations and the education of our students.
This is achieved through the physical tagging of incoming items, accurate record-keeping, and periodic inventory of all such College property.
What kind of items need to be inventoried?
Desktop Computers
Network Equipment (servers, cabinets)
Software (over $5,000
Laptops
Tablets (iPads, etc.)
Equipment (lab equipment, printers, etc.
Furniture (single item over $5,000)
If you are uncertain if an item may need to be physically tagged for inventory, it is best to contact the property coordinator. This is a simple process that involves affixing a CUNY barcode to the item and recording relevant information such as the model and serial number.
What to do if you...
Have received an item that may need to be inventoried
Contact the Property Coordinator, who will assist you in making a determination of whether the item should be tracked as part of the College inventory
Have realized that an item is lost or stolen
First and most importantly, contact Public Safety, where they will have you fill out an incident report. The more information you can provide the better. Afterward, please forward a copy of this report to the Property Coordinator.
Need to transfer or dispose of an item
You will need to fill out the college's Salvage/Transfer form for the property. If it is an electronic item, visit ithelp.york.cuny.edu where you can create a request to have the item inspected and removed. IT will sign off on the form and remove the equipment. Any other items should be removed by Buildings and Grounds Personnel. Once the form is signed, please send a copy to the Property Coordinator.
Have an item that you plan on taking off-campus or leaving at home
You will need to complete the At Home/Off Campus Form, which will need the authorization of both Public Safety and the Property Coordinator. Upon approval, you will be given a copy of the completed form and can leave the College with the item.
Would like to donate items that are no longer in use at the college
As per University-wide Property Management policy:
"With the consent of the President or his/her designee, a College may donate the property to a community not-for-profit organization which has 501(c)(3) status as defined by the IRS, or is licensed by the city or state to accept such property donations or the Board of Education. With the consent of the President or his/her designee, a College may donate the property to a community not-for-profit organization which has 501(c)(3) status as defined by the IRS, or is licensed by the city or state to accept such property donations or the Board of Education."
You will need to fill out the Donation Form which details the steps to be taken to facilitate the transfer to the donee of your choice.
